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Here are the main sections of the standard report writing format:

  • Title Section – This includes the name of the author(s) and the date of report preparation. 
  • Summary – There needs to be a summary of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all the relevant information. It would be best to write this last so you will include everything, even the points that might be added at the last minute.
  • Introduction – The first page of the report needs to have an introduction.  You will explain the problem and show the reader why the report is being made. You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.  
  • Body – This is the main section of the report.  There needs to be several sections, with each having a subtitle.  Information is usually arranged in order of importance with the most important information coming first. 
  • Conclusion – This is where everything comes together. Keep this section free of jargon as most people will read the Summary and Conclusion.       
  • Recommendations – This is what needs to be done. In plain English, explain your recommendations, putting them in order of priority.
  • Appendices – This includes information that the experts in the field will read. It has all the technical details that support your conclusions.

Remember that the information needs to be organized logically with the most important information coming first. 

There are also some writing styles to consider:

  • Keep It Simple. Don’t try to impress; rather try to communicate. Keep sentences short and to the point. Do not go into a lot of details unless it is needed. Make sure every word needs to be there, that it contributes to the purpose of the report.
  • Use the Active VoiceActive voice makes the writing move smoothly and easily. It also uses fewer words than the passive voice and gives impact to the writing by emphasizing the person or thing responsible for an action. For example: “Bad customer service decreases repeat business” is more concise and direct than “Repeat business is decreased by bad customer service.”
  • Mind Your Grammar. Read the report aloud and have someone proofread it for you. Remember that the computer cannot catch all the mistakes, especially with words like “red/read” or “there/their.” You may even want to wait a day after you write it to come back and look at it with fresh eyes.

While the basics of any report are the same, there are notable differences between academic, business, and technical reports.

  • Academic Writing: The first thing to note is that academic writing is extremely formal. Typically, it should be free of contractions and any sort of slang. It’s also important, generally, to write in the third person, eliminating pronouns like “I” and “we.”
  • Business WritingBusiness writing will also take on a formal tone. However, it’s allowed to be slightly less buttoned up. The goal in a business report is to present new initiatives and “get things done.” Here, things like contractions would be permissible, along with ample imagery and data.
  • Technical WritingTechnical reports focus on how to do something. While an academic or even a business report will attempt to prove something, a technical report is more descriptive in nature. Also, the report writing format for students and professionals may cite facts and statistics to make their case, but technical reports are more likely to follow a logical, step-by-step approach.

Write a report on bank robbery in 100 to 150 words

EXAMPLE 1

One more Notorious Bank Robbery in Kolkata: One killed, Two Injured
By XYZ

August 19; Bhawanipur: individuals of Kolkata are surprised by a horrendous bank theft in Axis Bank Bhawanipur branch that has taken one blameless life. A perilous trying burglary broke out in the bank yesterday evening.

As per the branch supervisor, a posse of no less than six looters invaded the bank in veils at around 3:30 pm and accepted 9 clients as a prisoner before current discharge weapons. Then, at that point, they took steps to kill them in the event that the supervisor didn’t open the primary vault.

According to the bank’s report, the assessed misfortune is of around 1.75 crores of money and adornments. Some significant property papers are likewise absent. The most awful happened when the looters attempted to escape away after the theft. A few nearby colleagues raced into them and the burglars transparently discharged 5 rounds of shots.

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One of them was caught and banged by neighborhood individuals. Be that as it may, in the shooting one man was killed and two individuals got shots in their grasp and thigh separately.

Three of them were promptly taken to the closest medical clinic. One of them was declared as dead and the other two are conceded in ICU under recognition. The caught individual has been captured by the police and is being investigated.

EXAMPLE 2

Valuable Vintage Property Robbed From Bank Locker in Serampore

By XYZ

June 3rd, Serampore: A notorious bank robbery has been recorded again in a public sector bank’s Serampore branch. This time the loss is much more than money. It was some vintage historical gold coins and small gold statues.

The robbers infiltrated the bank in the midnight as recorded by the CCTV cameras. According to the branch manager, the value of the lost properties can not be measured in cash.

It was very much valuable as the historical missing link between the 18th century and present. The property exclusively belongs to the Mahamilan Math situated in the Dunlop area.

At the day’s opening of the bank, the manager himself first noticed the front gate lock as broken. The jewellery vault was badly cut most likely by gas cutters. Local police and the owner of the property were immediately informed.

Investigating the whole situation, the officer-in-charge is assuming the whole incident as a result of long term planning. As per the CCTV footage, there were 7 robbers in the scene.

The forensic team is examining all little evidence as well. The higher administration is taking this incident very seriously most likely as this is connected with a religious place.

EXAMPLE 3

ROBERRY IN XYZ BANK                               

by Abhishek Kumar/ TNN


 Sultangan : 15 April . A robbery took place in the XYZ Bank of Sultanganj area at about 2:15 pm. it was lunch time. so, there was no customer in the bank premises. Four men entered in the bank. They had guns in their hands. Their faces were covered with black masks. One of them locked the gunmen and other employees in a hall at gun point. Meanwhile two of them started collecting the cash in their bages. One of them stood on the gate and locked it from inside. Within half an hour, they fled away with a cash amount of seven lakhs and ten thousand. The police is investigating into the matter.

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